Notification

• Personal data controller:

BIC Ljubljana, Ižanska cesta 10, 1000 Ljubljana, Email: konferenca@bic-lj.si

• Contacts of the data protection officer (DPO):

BIC Ljubljana, Email: dpo@bic-lj.si

• The purposes for which your personal data is processed

The purpose of personal data processing is the organization and implementation of the 6th International Professional Conference Trends and Challenges in food technology, nutrition, hospitality, tourism, education and training (hereinafter:  6th International Professional Conference Trends and Challenges) which will take place from October 27 -28, 2022 at BIC Ljubljana. Within the framework of the organization of the conference, data from the application form (name, surname, address, Email address, status, organization, telephone number, town/city, postcode, country) will be processed for the preparation, implementation, and publication of the program (only name, surname and the organization), preparation and publication of the collection of abstracts (only name, surname, and organization) in the web form on the website www.bic-lj.si  and www.bickoneferenca.si  The data will be used for the issuance of certificates (name and surname), attendance list, and multiplication events within the conference (name, surname, Email, signature). Name, surname; in case the payer is a natural person, the address is also processed for the purpose of paying the registration fee. Posters and other materials, which will be created during the conference and individual papers and contain personal information, will be exhibited during the conference on the premises where the conference will occur. The 6th International Conference Trends and Challenges is a public event in the public interest that can be attended by anyone of interest. BIC Ljubljana will photograph the event and it may record also a short video, which will be used for promotional purposes of BIC Ljubljana and the Trends and Challenges conference. After the conclusion of the conference, participants will receive a request to consent to receive e-invitations to future conferences.

• Legal basis to process personal data

The data contained in the application form shall be processed in accordance with point (b) of the first paragraph of Article 6 of the General Data Protection Regulation (EU). Personal data from the consent (name, surname, organization, Email address) are processed also on the basis of point (a) of the first paragraph of Article 6 of the General Regulation (EU) on data protection – the consent of the individual. Name, Surname; in case the payer is a natural person, the address is processed in cases of payment of the registration fee on the basis of the Value Added Tax Act (ZDDV-1).

• Explanation of legitimate interests[1]: /

• Users or user categories[2] of personal data, if any:

BIC Ljubljana, Ižanska cesta 10, 1000 Ljubljana, Email: konferenca@bic-lj.si.
Cobiss platform, Izum – the Institute of Information Science, Maribor.
VetWork –  Digital Culture for the 21st Century Vocational Education (for a multiplication project)

• Information on transfers of personal data to a third country or international organization:

Personal data will not be transferred to a third country or international organization.

• The period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period:

The personal data controller keeps the data from the application form, which is not kept otherwise, and the application form until 31 December 2022 or the conclusion of activities after the conference. Data from the e-proceedings (name, surname) in the electronic version, data from the conference program and schedule (name, surname), attendance lists (name, surname, e-mail address, signature), and conference participation certificates (name, surname) are kept permanently. Consent is kept permanently, data collected with consent (name, surname, e-mail address) are kept until revoked. According to paragraph 5 of Article 85 of ZDDV-1, the retention period of issued invoices (contains data: name, surname; in case the payer is a natural person, also address) is 10 years from the end of the year when the transaction was carried out.

• Information on the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to the processing as well as the right to data portability:

The data subject has the right to request access to personal data and the correction or deletion of specific data or restrictions on processing in connection with the right to object to the processing and the right to electronic data portability at the email address: konferenca@bic-lj.si. An individual’s request shall be dealt with in accordance with the provisions of the General Regulations.
Automated decision making or profiling is not implemented.

• Information on the right to lodge a complaint with the supervisory authority

You can send the complaint to the Information Commissioner (Address: Dunajska 22, 1000 Ljubljana, Email address: gp.ip@ip-rs.si phone: 012309730, web page: www.ip-rs.si).

Ljubljana, 25. 3. 2022

[1] Article 6 (1) (f) of the General Regulation.

[2] Point (9) of Article 4 of the General Regulation.